15 May Your Latest Legal Tech Review – 4
Welcome to the fourth letter in our 16-part series of legal technology reviews.
We are discussing Asana, a project management tool for collaborating and for smooth-handling of project-related activities.
Asana allows a user to: create a project, set deadlines, share them with colleagues, create and assign tasks, attach files within the project and communicate with the team.
Let’s look at some of these in more detail:
Quickly assign tasks to team members, along with the due date, instructions and attachments. The project manager can gain full visibility on the status of the project. Individual members can see work status and division of responsibilities. Using project silos, task assignments and due dates gives a good high-level picture of the project, enhancing decision-making.
Task-completion notifications are sent to the project manager through Asana. A messaging system is also provided within each project for organising the discussions. Members can be notified of tasks assigned via e-mail or text message.
Custom templates and fields
If you have complex, multistep processes (and who doesn’t?), you can save them as templates for repeated use. For example, a law firm could create a project with different people responsible for the various tasks involved. You can create/customise fields as per project need to capture project-specific requirements. For example, if you have a project in which tasks have two important dates then you can create a custom field for the earlier date and use Asana’s standard due date for the later date.
Timeboxing and the Calendar
If a project involves a critical path of tasks or timeline, it is very useful to map the timeline onto members’ individual calendars. Project-specific calendar views help by displaying only that project’s tasks. For example, we used a template to create a project for our scheduled newsletters each week with custom fields to track the status of ads, content and so forth.